Schedule

To Display Schedule (Group/Week)

One week schedule of you, the group you selected and users belong to the group are displayed.
You can add, view and edit events. You can add, view and edit events.

• Users and groups that belong to the group you selected are displayed.
  Press "Select Group" button to open Select Group/Private/Display Group window.
  
• Change start date of schedule for one week.
  The displayed button will depend on the "First day of the weekly calendar" setting in [Personal Settings > Display Settings] and [System Management > General Settings].
  
  • When "Current Date" is selected, the following button is displayed.
    
    : Schedule started one week before is displayed.
    : Schedule started one day before is displayed.
    : Schedule started today is displayed.
    : Schedule started one day after is displayed.
    : Schedule started one week after is displayed.
    
  • When other than "Current Date" is selected, the following button is displayed.
    
    : Schedule started one week before is displayed.
    : Display the Schedule of one week starting with the day set in "First day of the weekly calendar".
    : Schedule started one week after is displayed.
    
• When you click the print link, a printable view is opened in a new window.
  
  When you select the print menu, a printable view of schedule screen is displayed in a new window.
  If you click Print (without frame), a printable view of schedule screen is displayed in text format.
• Date and day of week is displayed.
  When you press a link of the date, "Day" or "Group/Day" screen is displayed.
• Schedule is displayed.
  When you press an event, such as start date/time, end date/time, location, details, icons are displayed in a balloon.
  When you press the link of Details of Event, the details screen is displayed.
  Please refer to  To Check Details of Event  for more details.
  In addition, you can display Update Event screen by pressing two times quickly over an area of the event displaying field.
  
  * If you do not have the required permission, double click will move you to the details screen.
• The user name is displayed.
  When you press the link of the name, the user profile window is displayed.
  
  * If a system administrator has set Details of User/Group option to display, the link is displayed.
• Switch between "Day", "Week", "Month" screen.
  When you press each icon, the user's schedule for "Day", "Week", "Month" respectively is displayed.
  * "No access rights" is displayed if you have no permission to view.
  
  
• You can send Whereabouts message, email or direct message to a user.
  Please refer to the explanation of  Whereabouts > To Create a Message  in User's Manual for Whereabouts message.
  Please refer to the explanation of  Neotwi > To Send Direct Message  in User's Manual for direct message.
  
  * The email icon is displayed if email address is set to the user.
  * To use this feature, setup Email Address Link option in Design Settings. When you double click a contact, the detail of contact screen is displayed.
• Add an event.
  When you press the area you selected, Add Event screen is displayed.
  Please refer to  To Add Event  for more details.
  
• Narrow down to users and group.
  When you check a box beside of the user or group field, a message is displayed above the date (day of week).
  
  • "Filter by the selected group/user(s)"
    When you press the link, schedules of you, users you checked and group are displayed.
  • "Cancel"
    When you press the link, the checkbox is unchecked and the message disappears.
  • "Schedule an event with the users and the group I checked"
    When you press the link, users you checked and group are participated in the event and Add Event screen is displayed.
    
    * If you do not have "Add" access right to users, the users are excluded.
  
  

To Drag And Drop to Move Dates
You can move the date of events by dragging and dropping the event box on a calendar.


Click the event, drag to the new date, and release your mouse, and the event is moved.

Task update using drag & drop
You can move the time of ToDo Task by dragging and dropping it on the calendar.


Press and hold down the mouse button over a Task and move it to other day to change the day.

To Display Schedule (Group/Day)

One day schedule of you, the group you selected and users belong to the group are displayed.
You can add, view and edit events.

• Scroll the schedule horizontally.
  The schedule is scrolled horizontally when you press and hold down the button.
  Or, you may click and hold down the mouse button, and move the mouse on a light blue bar that shows time.
  
• The line is displayed based on current time.
• Enlarge/Shrink Schedule.
  (Please refer to  To Enlarge/Shrink Schedule  for more details.)
  
• When you click the print link, a printable view is opened in a new window.
  
  When you select the print menu, a printable view of schedule screen is displayed in a new window.
  If you click Print (without frame), printable view of text format is displayed.
• Events with unspecified time is displayed.
  

To Drag And Drop to Move Dates
You can move the date of events by dragging and dropping the event box on a calendar.
- To move time


Click the event, drag to the new time, and release your mouse, and the event is moved.

- To change length


Click a edge of the event, drag to the new time, and release your mouse, and the length of event is shorten or lengthened.


Task update using drag & drop
You can move the time of ToDo Task by dragging and dropping it on the calendar.
- Time Period Change


Press and hold down the mouse button over a Task and drag it to change the time.


To Select Time of Events
Dragging the mouse, you can select a time span where events are assigned to.


Click a cell and drag the mouse, and you can add an event that will be assigned to the selected time. The time is editable on "Add Event" screen.

To Display Schedule (Day)

One day schedule of a user is displayed.
You can add, view and edit events.

• The user name is displayed.
  When you press the link of the name, the user profile window is displayed.
  
  * If a system administrator has set Details of User/Group option to display, the link is displayed.
• All day events and events on multiple days are displayed.
• Enlarge/Shrink Schedule.
  (Please refer to  To Enlarge/Shrink Schedule  for more details.)
  
• When you click the print link, a printable view is opened in a new window.
  
  When you select the print menu, a printable view of schedule screen is displayed in a new window.
  If you click Print (without frame), printable view of text format is displayed.
• The line is displayed based on current time.

To Drag And Drop to Move Dates
You can move the date of events by dragging and dropping the event box on a calendar.
- To move time


Click the event, drag to the new time, and release your mouse, and the event is moved.

- To change length


Click a edge of the event, drag to the new time, and release your mouse, and the length of event is shorten or lengthened.


Task update using drag & drop
You can move the time of ToDo Task by dragging and dropping it on the calendar.
- Time Period Change


Press and hold down the mouse button over a Task and drag it to change the time.



To Select Time of Events
Dragging the mouse, you can select a time span where events are assigned to.


Click a cell and drag the mouse, and you can add an event that will be assigned to the selected time. The time is editable on "Add Event" screen.

To Display Schedule (Week)

One week schedule of a user is displayed.
You can add, view and edit events.

• The user name is displayed.
  When you press the link of the name, the user profile window is displayed.
  
  * If a system administrator has set Details of User/Group option to display, the link is displayed.
• You can select the period of the displayed Week Schedule.
  The displayed button will depend on the "First day of the weekly calendar" setting in [Personal Settings > Display Settings] and [System Management > General Settings].
  
  • When you select "Current Date", the following buttons are displayed.
    
    : Schedule started one week before is displayed.
    : Schedule started one day before is displayed.
    : Schedule started today is displayed.
    : Schedule started one day after is displayed.
    : Schedule started one week after is displayed.
    
  • When you select other than "Current Date", the following buttons are displayed.
    
    : Schedule started one week before is displayed.
    : Display the Schedule of one week starting with the day set in "First day of the weekly calendar".
    : Schedule started one week after is displayed.
    
• All day events and events on multiple days are displayed.
• Enlarge/Shrink Schedule.
  (Please refer to  To Enlarge/Shrink Schedule  for more details.)
  
• When you click the print link, a printable view is opened in a new window.
  
  When you select the print menu, a printable view of schedule screen is displayed in a new window.
  If you click Print (without frame), printable view of text format is displayed.
• This bar shows the current time.
• Event is displayed.
  If there are five or more events with a same time, the events will be displayed as "Scheduled" in the list.
  
  
  * To view the fifth event onwards, click "Scheduled" link and the events will be displayed in Day screen.

To Drag And Drop to Change Time
You can change the time of events by dragging and dropping the event box on a calendar.
- To move date


Click the event, drag to the new date, and release your mouse, and the event is moved.

- To move time


Click the event, drag to the new time, and release your mouse, and the event is moved.

- To change length


Click a edge of the event, drag to the new time, and release your mouse, and the length of event is shorten or lengthened.


Task update using drag & drop
You can move the time of ToDo Task by dragging and dropping it on the calendar.
- To move date


Press and hold down the mouse button over a Task and drag to another day to change the day.

- Time Period Change


Press and hold down the mouse button over a Task and move it to other day to change the day.



To Select Time of Events
Dragging the mouse, you can select a time span where events are assigned to.


Click a cell and drag the mouse, and you can add an event that will be assigned to the selected time. The time is editable on "Add Event" screen.

To Display Schedule (Month)

One month schedule of a user is displayed.
You can add, view and edit events.

• The user name is displayed.
  When you press the link of the name, the user profile window is displayed.
  
  * If a system administrator has set Details of User/Group option to display, the link is displayed.
• The calendar window to choose year and month to display is displayed.
  When you press a month, the schedule of reservations for the month is displayed.
• When you press a day, the schedule for the day is displayed.
• When you click the print link, a printable view is opened in a new window.
  
  When you select the print menu, a printable view of schedule screen is displayed in a new window.
  If you click Print (without frame), printable view of text format is displayed.
• When you press a right arrow, a schedule screen for the week is displayed.

To Drag And Drop to Move Dates
You can move the date of events by dragging and dropping the event box on a calendar.
- To move date


Click the event, drag to the new date, and release your mouse, and the event is moved.

Task update using drag & drop
You can move the time of ToDo Task by dragging and dropping it on the calendar.
- To move date


Press and hold down the mouse button over a Task and drag to another day to change the day.

To Enlarge/Shrink Schedule

Screens that display the "+" and "-" can enlarge or shrink the schedule.
You can enlarge or shrink to 100%, 200%, or 300% scaling factor.

To Enlarge/Shrink Schedule
Group/Day (100%)

Group/Day (200%)


Group/Day (300%)

To Add Event

When you press an area of the event displaying field in "Group/Day", "Group/Week", "Day", "Week" or "Month" screen, the are is colored and selected.
When you press the selected area again, Add Event screen is displayed. If the date and time was obtained, they are set to the event.



About Buttons

• Select Facilities.
  When you click Facilities, Facilities window is displayed.
  Check availability or free time and select facilities you want to reserve with the event.
  Please refer to  To Reserve Facilities with Event  for more details.
  
• Click the icon to display Web Conference dialog.
  Select a web-conferencing facility from the dialog.
  
  * For more information, refer to  Web Conference .
• If you want to add the same event to other users, select users.
  When you press Users, Select User window is displayed.
  Select users you want to add the event.
  Please refer to  To Add Event to Other Users  for more details.
  
  * Users whom you do not have "Add" access right cannot be selected.
• Setup the recurring event.
  When you press Recurring Event, Recurring Event window is displayed.
  You can add recurring events such as regular meeting, which is held on the same time and location.
  Please refer to  To Setup Recurring Event  for more details.
  
• Setup the irregular event.
  You can add the same event on several days by selecting multiple date.
  When you press Irregular Event, Irregular Event window is displayed.
  Select dates you want to add the event.
  Please refer to  To Setup Irregular Event  for more details.
  
• Set approval request.
  When you add the event to other users, you can request for approval of the event.
  A user who is requested for approval the event approves or disapproves in the detail of the event screen.
  If the user approved the event, the event remains, if disapproved, the event is deleted.
  
  * If you are not participated in the event, you cannot request for approval.
  Please refer to  To Add Event to Other Users  for more details.
  
• Attach files to the event.
  When you press the button, Attachment File window is displayed. Choose files you want to attach.
• Set a reminder.
  When you press Reminder, Reminder window is displayed.
  Choose when you want to send a reminder.
  
  * The reminder is sent to the email address that is selected in your profile.
  * If you are not participated in the event, you cannot set a reminder.
  
• Set visitors.
  If people from outside are participated in the event such as a meeting, set visitors.
  When you press Visitors, Visitors window is displayed.
  Enter contact information, reception room, facilities, remarks, company names and names.
  
  * Visitors information is linked to Visitor application.
  (For more information, please refer to  Visitor Management  in User's Manual.)
  
• When you press Event Color, you can choose any one of 12 types, 6 colors (Border only, Filled).
• When you press Sticky note button, you can copy the information to a Sticky note.
  Please refer to the explanation of  Sticky Note  for more details.
  
  * If you are not participated in the event, you cannot use Sticky Note.
• When you click Icon, Icon window is displayed.
  Select an icon you want to set the event.

The "Trans/Expense" button appears when the Transportation/Expense features are enabled by the system administrator.
(For more information, please refer to  Transportation/Expenses > To Add Transportation/Expense Data  in User's Manual)

Adding Event

• Enter a start and end date/time.
  
  * For a recurring or an irregular event, the start time after the end time is accepted.
  * If you check "All Day", you cannot select the time.
• Enter and/or select an event.
  You can select one from event items which you and the Facility Reservation application administrators have setup.
  
  * If you select an event item, its color will be assigned to the event.
• Enter and/or select a location.
  You can choose any one of location items which you and the Schedule application administrators have setup.
  
• Enter details of the event.
• Select icons put the event as option.
  
• Users who participated in the event are displayed.
  When you press "Select" button, Select User window is displayed.
  (For more details about user selection, please refer to  Common Functions for All Screens > User/Group/Role Selection  in User's Manual.)
  
• Choose the notification options.
  
  * Default value is determined by setting value of "Notification" in "Personal Settings" - "Display Settings" or "System Management" - "General Settings".
  
• Select recipients.
  
  * This field appears only when "Allow" is selected in "Add Access Limited Event" in "System Management" - "General Settings".
  * For more information, see  To Assign Recipients of Events  in user's manual.
  

Click "Add" button to save and add the data.

To Reserve Facilities

When you press Facilities in Add Event screen, Facilities window is displayed.
You can search and reserve facilities for the event.

- To Find Free Time and Select
Find facilities which are free from the start date/time to end date/time.

• The date/time of event is displayed.
• Switch between Find Free Time and Check Availability.
• Choose a facility group to be searched.
  Choose a facility group which facilities are categorized.
  If you choose (All That Can Be Added), all facilities are searched in.
• Find free time.
  When you press [Find Free Time] button, facilities which are free for the date/time in the facility group you selected.
• The search results of Find Free Time are displayed.
  Facilities that matched with the conditions are displayed. Facilities you selected are set to the event.
  You can select more than one facility.
  When you hover the mouse pointer over a facility, the details of the facility are displayed.
  

- To Check Availability And Select
Check the start date to end date of the event and availability of each facility and select facilities.

• The date/time of event is displayed.
• Switch between Find Free Time and Check Availability.
• Choose a facility group.
  Facilities in the facility group you selected are displayed in the list.
  If you choose (All), all facilities are displayed.
• Choose a Date.
  Change the date to be displayed.
• The list of facilities is displayed.
  The periods already reserved are displayed "hatched".
  When you press a "hatched" area, the event scheduled in the period is displayed.
  The period of the event is displayed in yellow. When you check a facility you want to reserve, the yellow area becomes gray.

After the selection is complete, when you press "OK" button, the facilities are set to the event.

- Event Window
When you press a "hatched" area, the event scheduled in the period is displayed.


- Selection Facility with Committed Reservation Option

The message appears in the entry screen and the tentative option is checked.

To Add Event to Other Users

When you press "Users" in Add Event screen, Select Users window is displayed.
Select users/groups to whom you want to add the same event.



In the selection screen, you can select users/groups while checking their scheduled events.

• Choose a Date.
  Change the date to be displayed.
• The list of users is displayed.
  The periods already reserved are displayed "hatched".
  When you press a "hatched" area, the event scheduled in the period is displayed.
  The period of the event is displayed in yellow.
  You can select users while checking the users' events to avoid to overlap the event with others.

After the selection is complete, when you press "OK" button, the users are set to the event.

- Event Window
When you press a "hatched" area, the event scheduled in the period is displayed.

To Assign Recipients of Events

Click the link of "Recipients" in "Add Event" screen, and Recipients setting selection will appear.
With this setting you can permit only users of Recipients to access the event.
"'Users' Only" works in the same feature as "Secret" of V2 and earlier versions. (The "Secret" option has been obsoleted due to the new "Recipients" feature.)

• Give a permission to see the details to all users who has the access permission.
  
• Give a permission to see the details to users selected in the "Users" field.
  
  * The key icon will be displayed on the event.
  * It works in the same feature as "Secret" of V2 and earlier versions.
• Give a permission to see the details to only users who are selected here.
  When you press "Select" button, Select User window is displayed.
  (For more details about user selection, please refer to  Common Functions for All Screens > User/Group/Role Selection  in User's Manual.)
  * The key icon will be displayed on the event.

To Setup Recurring Event

When you press Recurring Event, Recurring Event window is displayed.
You can add recurring events such as regular meeting, which is held on the same time and location.

Repeating Interval of the event can be set daily, weekly, monthly and yearly.

- Recurring Daily

• Set Interval Setting.
  You can choose any one of Daily, Weekly, Monthly, Yearly.
  When you choose the setting, items to be set are changed according to the selection.
  
• Choose Repeating Interval.
  Choose any one of Every 1 Day to Every 15 Days.
• Enter a start date.
  When you press the entry field, a calendar screen is displayed. Click a date on the calendar, and it will be set to the field.
  * Enter a date in MM/dd/yyyy format, numeric.
• Choose End of recurring.
  You can choose either Repeat Count or Date.
  When you choose Repeat Count, enter number of counts.
  When you choose Date, the event is recurring with interval set in "Repeating Interval" until the end date.

- Recurring Weekly

• Set Interval Setting.
  You can choose any one of Daily, Weekly, Monthly, Yearly.
  When you choose the setting, items to be set are changed according to the selection.
  
• Choose Repeating Interval.
  Choose any one Every 1 Week to Every 15 Weeks.
• Choose day of week to set the event.
  
• Enter a start date.
  When you press the entry field, a calendar screen is displayed. Click a date on the calendar, and it will be set to the field.
  * Enter a date in MM/dd/yyyy format, numeric.
• Choose End of recurring.
  You can choose either Repeat Count or Date.
  When you choose Repeat Count, enter number of counts.
  When you choose Date, the event is recurring with interval set in "Repeating Interval" on the days of week selected until the end date.
  * If you choose Repeat Count, the event is created in "the number of events" rather than the number of weeks.

- Recurring Monthly

• Set Interval Setting.
  You can choose any one of Daily, Weekly, Monthly, Yearly.
  When you choose the setting, items to be set are changed according to the selection.
  
• Choose Repeating Interval.
  Choose any one of Every 1 Month to Every 15 Months.
• Choose Repeat Basis.
  When you choose Date, the start date of the event is used as repeat basis.
  When you choose a day of week, the 1st/2nd/3rd/4th/Last day of week is as repeat basis.
  
  * If the first recurring date set by the day of week setting is before the start date, the recurring is started next month.
• Enter a start date.
  When you press the entry field, a calendar screen is displayed. Click a date on the calendar, and it will be set to the field.
  * Enter a date in MM/dd/yyyy format, numeric.
• Choose End of recurring.
  You can choose either Repeat Count or Date.
  When you choose Repeat Count, enter number of counts.
  When you choose Date, the event is recurring with interval set in "Repeat Basis" until the end date.

- Recurring Yearly

• Set Interval Setting.
  You can choose any one of Daily, Weekly, Monthly, Yearly.
  When you choose the setting, items to be set are changed according to the selection.
  
• Choose Repeating Interval.
  Choose any one of Every 1 Year to Every 15 Years.
• Enter a start date.
  When you press the entry field, a calendar screen is displayed. Click a date on the calendar, and it will be set to the field.
  * Enter a date in MM/dd/yyyy format, numeric.
• Choose End of recurring.
  You can choose either Repeat Count or Date.
  When you choose Repeat Count, enter number of counts.
  When you choose Date, the event is recurring with interval set in "Repeating Interval" until the end date.

When you press "OK" button, the recurring event is set.

When the recurring event has been set, Date/Time field becomes Recurring Event and the recurring setting is displayed in the link.
When you press the link, Recurring Event window is displayed.

To Setup Irregular Event

When you press Irregular Event, Irregular Event window is displayed.
You can add the same event on several days by selecting multiple date.

• Change the period of the calendar.
  : Display 1 Month before.
  : Display from this month.
  : 1 Month after.
  
• The calendar to select date is displayed.
  Select dates on which the event is scheduled.
  When you press a date, the date is added.
• The dates you selected are displayed.
  The date you selected on the calendar is displayed.
  When you press "X" button, the date is removed.

When you press "OK" button, the irregular event is set.

When the irregular event has been set, Date/Time field becomes Irregular Event and the number of events is displayed in the link.
When you press the link, Irregular Event window is displayed.

To Create Approval Request Event

When you press Approval Request, an Approval Request window is displayed.
When you add the event to other users, you can request for approval of the event.

• Set whether to enable or disable an approval request.
• Choose the notification options.
  
  * If anonymous messages are not allowed in a topic, the check box is not displayed.

When you press "OK" button, the irregular event is set.

To Check Details of Event

When you press an event in "Group/Day", "Group/Week", "Day", "Week" and "Month" screen, the part of the event information is displayed in balloon.



When you press the link of Detail of Event, Details of Event screen is displayed.
If you want to edit an event, use this screen.

• Display Update Event screen.
  
  * If Editing or Deleting Events option in "System Management" - "General Settings" is set to "Allow Only Owner", the users who match the following conditions can update the event.
  

  • The owner of the event.
  • Users who have update access right to all participating users and the facilities added to the event.

  * If Editing or Deleting Events option in "System Management" - "General Settings" is set to "Allow Anyone Who Are Added to The Event", the users who match the following conditions can update the event.
  

  • The owner of the event.
  • Users who are participating in the event.
  • Users who have update access right to all participating users and the facilities added to the event.
• Copy the event displaying and display Add Event screen.
• Delete the event.
  
  * If Editing or Deleting Events option in "System Management" - "General Settings" is set to "Allow Only Owner", the users who match the following conditions can delete the event.
  

  • The owner of the event.
  • Users who have delete access right to all participating users and the facilities added to the event.

  * If Editing or Deleting Events option in "System Management" - "General Settings" is set to "Allow Anyone Who Are Added to The Event", the users who match the following conditions can delete the event.
  

  • The owner of the event.
  • Users who are participating in the event.
  • Users who have delete access right to all participating users and the facilities added to the event.
• Create minutes.
  Click minute button to create new minute which is linked to a corresponding event.
  (For more information, please refer to  Minutes > To Create Minutes  in User's Manual.)
• Set a reminder.
  When you press Reminder, Reminder window is displayed. Choose when you want to send a reminder.
  
  * The reminder is sent to the email address that is selected in your profile.
  * If you are not participated in the event, you cannot set a reminder.
  
• When you press Sticky note button, you can copy the information to a Sticky note.
  Please refer to the explanation of  Sticky Note  for more details.
  
  * If you are not participated in the event, you cannot use Sticky Note.
• When you press Cabinet button, you can copy the information to a file in Cabinet.
  The following contents will be added to Cabinet:
  
  • Event name will be added to "Title".
  • Details of an event.
  • Attached files added in an event will be added to "Attachment Files".
  (Please refer to the explanation of  Cabinet  for more details.)
  
• Email composing screen will be opened in a new window.
  The following information will be automatically filled in a compose mail screen.
  
  • Event name will be added to "Title".
  • Event contents, date and place will be added to mail body.
  • Attached files added in an event will be added to "Attachment Files".
  * Email composing screen is depends on the settings set up in Personal Settings > Design Settings.
  
  (Please refer to the explanation of  WebMail  or  WebMail IMAP  for more details.
  

- When Approval Is Requested
If the event that approval is requested, "Approve" and "Disapprove" button are displayed in the detail of the event screen.

• Approve or Disapprove the event.
  By clicking Approve or Disapprove button, a confirmation window will appear.
  Add Comment When Confirming
  
  
  * The method that has been selected by the registrant when adding an event is displayed.
  
  If the user approved the event, the event remains, if disapproved, the event is deleted.
  
• The list of users are displayed.
  Add Comment When Confirming
  
  * This is the list of users. Click the link of a person to see his or her tasks.

- When Minutes Is Set
If minutes are set to an event, the link of Details of Minutes is displayed in the balloon.

• Display the details of minutes.
  When you press the link of Details of Minutes, Details of Minutes screen is displayed.

- When Due Is Set
If the due of a task is set, the task is displayed in the balloon.

• Here you can see the details of the task.
  The task is displayed.
• Label, Due, Detail are displayed.
  Details of task is displayed.
• Displays the [Add Task] screen that copies the content of the task.
  
• When you press the link of Details of Task, Details of Task screen is displayed.
  Complete the task.

To Update Event

When you press "Update Event" button in Detail of Event, Update Event screen is displayed.
In addition, you can display Update Event screen by pressing two times quickly over an area of the event displaying field.



You can edit any items as you can do on Add Event screen.

- In the case of the event is a recurring event or irregular event
The Date/Time field is replaced by the dedicated field.
If you want to change the recurring/irregular setting, press the link of the setting after the date field.
When you press the link, Recurring/Irregular Event window is displayed.




To unselect an attachment file, click "x" before the file name.
Other things are the same as Add Event screen.

Click "Update" button to save the changes.


- Confirmation Window for Updating Recurring/Irregular Event

To Delete Event

When you press "Delete" button in Detail of Event or Update Event screen, or the link of Delete in the balloon, a confirmation window is displayed.
The message of the confirmation window may differ by user.
- Regular Confirmation Window


This type of confirmation window is displayed in the case of following.

• The user is the owner of the event
  When the user presses "Yes" button, the event is deleted. The deleted events cannot be recovered. Please take note.
  
• The user is participated in the event (who does not have "Delete" right to all the users and facilities).
  When the user presses "Yes" button, the participation of the event is removed (the user's event is deleted).
  * The event itself is not deleted.
  * If only one user is participated in the event, the event itself is deleted.
• If a user that has delete access right to all participants and facilities clicked the "Delete" button in Update Event screen and then clicked the "Yes" button, the event will be deleted. The deleted events cannot be recovered. Please take note.
  

- Delete Target Confirmation Window


This type of confirmation window is displayed, if the user is participated in the event (who has "Delete" right to all the users and facilities).

• Choose Deletion Target.
  
  • Only the event for myself: Only the user's event is deleted.
    
    * Only the event for myself: Only the user's event is deleted.
  • All the event registered to other users and/or facilities: The event itself is deleted.
    

When the user presses "OK" button, the event is deleted. The deleted events cannot be recovered. Please take note.


- Confirmation Window for Non-Owner Deletes Event


This type of confirmation window is displayed, if the user is not participated in the event (who has "Delete" right to all the users and facilities).
When the user presses "Yes" button, the event will be deleted. The deleted events cannot be recovered. Please take note.


- Confirmation Window for Recurring/Irregular Event


This type of confirmation window is displayed, if the event is recurring/irregular event.
When the user presses "Yes" button, the event will be deleted. The deleted events cannot be recovered. Please take note.
- Delete Target Confirmation Window

To Notify Events Deletion

If a user who delete an event sets Notification When Deleting option to "Use", additional input fields appear to send a notification.
A notification is sent to users who are participated in the event.

• Choose how to notify the deletion.
  Email: Send a notification by email.
  Whereabouts Message: Send a notification by Whereabouts Message.
  Do Not Notify Me: Send a notification to the users other than you.
  * Default value is determined by setting value of "Notification" in "Personal Settings" - "Display Settings" or "System Management" - "General Settings".
  * If Email Notification option is set to "Do Not Use" by the administrator, Email option is not displayed.
  * If Whereabouts application is set to "Do Not Use", Whereabouts Message option is not displayed.
  * If both Email and Whereabouts Message cannot be used, the input fields is not displayed.
• Enter message.
  

When you press "Yes" button, a notification is sent and the event is deleted. The deleted events cannot be recovered. Please take note.

To Search Schedule

When you open the menu on the left side of screen, the schedule search function appears.
You can find events by entering the conditions, such as keyword, option, period.

• Enter keywords.
  The search function searches in "Event", "Event Detail", "Details", "Location", "Location Detail" by the keywords.
  
  * If you want to specify more than one keyword, use space to separate keywords.
  * Specifying multiple keywords will perform "OR" search. This means the search results contain either one or more keywords that you specified.
  
• Select target users.
• Select options to be searched.
• Enter a period of search.
  You can specify past 1 week to 1 year from now. In addition, if you check "Inc. Future", you can search events in future.
• When you press "Search" button, events that match the search criteria are displayed in the list screen.
• When you press [] button, all search conditions are cleared.

To Use Convenience Tools

When you open the menu on the left side of screen, you can use convenience tools dedicated for Schedule.
The tools include Find Free Time, List View, Printable View, Import from CSV File, Export to CSV File.

• Find free time.
  Please refer to  To Find Free Time of Users and Facilities  for more details.
• Display events of the selected user(s)/facility(ies).
  Click the link, a daily/weekly schedule showing the events of the selected user(s)/facility(ies) is displayed.
  (For more information, see  To Display Schedule of Selected User(s)/Facility(ies) ).
• You can browse events in list view.
  You can choose either weekly or monthly.
• Display events in printable view, new window.
  You can choose either weekly or monthly.
• You can import multiple events at once from a file (Import).
  When you press the link ,CSV Import screen is displayed.
  (Please refer to  To Add Events from File (Import) ) for more details.
• You can save events to a file (Export).
  When you press the link ,CSV Export screen is displayed.
  Please refer to  To Save Events to File (Export)  for more details.

To Find Free Time of Users and Facilities

When you open the menu on the left side of screen, Find Free Time is available.
You can find free time of users and facilities with the condition such as users, facilities, period.
If you want to add an event which is using facilities to several users, you can find free time of both the users and facilities.

• Select users to be searched.
  When you press "Select" button, Select User window is displayed. Select users to be searched.
  (For more details about user selection, please refer to  Common Functions for All Screens > User/Group/Role Selection  in User's Manual.)
  
• Select facilities to be searched.
  When you press "Select" button, Facilities window is displayed. Select facilities to be searched.
  If you selected several facilities, you can define a condition of "available time".
  
  • Define it as available time if ALL of the selected facilities are available.
    You will find available time when all of the selected facilities are available.
  • Define it as available time if ANY of the selected facilities are available.
    You will find available time when any of the selected facilities are available.
• Enter a period of search.
  When you press the entry field, a calendar screen is displayed. Click a date from the calendar to set the date in the text box.
  * Events in one week from specified date will be displayed. * Enter a date in MM/dd/yyyy format, numeric.

When you press "Search" button, events that match the search criteria are displayed in the list screen.

- Search Results

• The search conditions are displayed.
• The period of displaying events in search results.
• Change the period of schedule.
  : Schedule started one week before is displayed.
  : Schedule started one day before is displayed.
  : Schedule started today is displayed.
  : Schedule started one day after is displayed.
  : Schedule started one week after is displayed.
• Free time displayed.
  Here you can see available time of the selected users and facilities.
  "Scheduled" indicates that any of the selected users already has an event.
  Time spans filled with light blue are not available because they have been already reserved or have a certain limit.
  Click a empty cell, and it will be selected and highlighted.
  Click the cell again, and you can move to "Add Event" screen where the selected users, facilities, and time span are assigned.

To Drag to Select Time of Events
Dragging the mouse, you can select a time span where events are assigned to.


Click a cell and drag the mouse, the selected and highlighted time span changes.
Then release the mouse button, and you will move to "Add Event" screen where the selected users, facilities, and time span are assigned.
If any of the selected facilities is not available at the time, a confirmation window shown below will appear.

- At least one facility is not available at the time

The confirmation window shows available facilities of all of the selected ones.
Click "Yes" to move to "Add Event" screen where the selected users, shown facilities, and the selected time span are assigned.

- No facility is available at the time

The warning window says that all of the selected facilities are not available at the selected time.

To Display Schedule of Selected User(s)/Facility(ies)

"Events Selected (Day/Week)" is one of Convenience Tools which is displayed when the menu on the left side of the screen is open.
When you press the link of Day or Week, the schedule of the selected user(s)/facilitiy(ies) events is displayed.

Day Display (Hide Details)

• The Date/Time of the displayed Day Schedule can be changed.
  : Schedule started one week before is displayed.
  : Schedule started one day before is displayed.
  : Schedule started today is displayed.
  : Schedule started one day after is displayed.
  : Schedule started one week after is displayed.
  
• Select the displayed users in the list.
  When you click the "Select User" button, the [Select User] window is displayed.
  
• Select the displayed facility in the list.
  When you click the "Select Facility" button, the [Select Facility] window is displayed.
  
• Change the display of the Day/Week screen.
  
• The events of the checked user(s)/facility(ies) are displayed.
  
• The message becomes hidden when you deselect the checkbox.
  
• The checked user(s)/facility(ies) appear selected in the [Add Event] screen.
  
  * The users and facilities without adding permission will be excluded from the selection.
• Switch to Hide Details/Show Details of all the users/facilities.
  
• Switch to Hide Details/Show Details of each user/facility.
  
• When details are hidden, the registered reservations will appear by a shaded area in the time slot.
  When you click the shaded area, the time slot reservation is displayed.
  

Day Display(Show Details)

• The Date/Time of the displayed Day Schedule can be changed.
  : Schedule started one week before is displayed.
  : Schedule started one day before is displayed.
  : Schedule started today is displayed.
  : Schedule started one day after is displayed.
  : Schedule started one week after is displayed.
  
• Select the displayed users in the list.
  When you click the "Select User" button, the [Select User] window is displayed.
  
• Select the displayed facility in the list.
  When you click the "Select Facility" button, the [Select Facility] window is displayed.
  
• Change the display of the Day/Week screen.
  
• The events of the checked user(s)/facility(ies) are displayed.
  
• The message becomes hidden when you deselect the checkbox.
  
• The checked user(s)/facility(ies) appear selected in the [Add Event] screen.
  
  * The users and facilities without adding permission will be excluded from the selection.
• Switch to Hide Details/Show Details of all the users/facilities.
  
• Switch to Hide Details/Show Details of each user/facility.
  
• Details of Event are displayed.
  

Week Display

• You can select the period of the displayed Week Schedule.
  The displayed button will depend on the "First day of the weekly calendar" setting in [Personal Settings > Display Settings] and [System Management > General Settings]
  
  • When you select "Current Date", the following buttons are displayed.
    
    : Schedule started one week before is displayed.
    : Schedule started one day before is displayed.
    : Schedule started today is displayed.
    : Schedule started one day after is displayed.
    : Schedule started one week after is displayed.
    
  • When you select other than "Current Date", the following buttons are displayed.
    
    : Schedule started one week before is displayed.
    : Display the Schedule of one week starting with the day set in "First day of the weekly calendar".
    : Schedule started one week after is displayed.
    
• Select the display users in the list.
  When you click the "Select User" button, the [Select User] window is displayed.
  
• Select the displayed facility in the list.
  When you click the "Select Facility" button, the [Select Facility] window is displayed.
  
• Change the display of the Day/Week screen.
  
• The events of the checked user(s)/facility(ies) are displayed.
  
• The message becomes hidden when you deselect the checkbox.
  
• The checked user(s)/facility(ies) appear selected in the [Add Event] screen.
  
  * The users and facilities without adding permission will be excluded from the selection.

To Browse List View

List View (Weekly/Monthly) is one of Convenience Tools which is displayed when the menu on the left side of the screen is open.
When you press Weekly or Monthly, the list of events from the date of schedule being displayed for 1 week, 1 month respectively is displayed.

• You can select the period of the displayed Week Schedule.
  The displayed button will depend on the "First day of the weekly calendar" setting in [Personal Settings > Display Settings] and [System Management > General Settings].
  
  • When you select "Current Date", the following buttons are displayed.
    
    : Schedule started one week before is displayed.
    : Schedule started one day before is displayed.
    : Schedule started today is displayed.
    : Schedule started one day after is displayed.
    : Schedule started one week after is displayed.
    
  • When you select other than "Current Date", the following buttons are displayed.
    
    : Schedule started one week before is displayed.
    : Display the Schedule of one week starting with the day set in "First day of the weekly calendar".
    : Schedule started one week after is displayed.
    

To Print Events List

Printable View is one of Convenience Tools which is displayed when the menu on the left side of the screen is open.
When you press Weekly or Monthly, the list of events from the date of schedule being displayed for 1 week, 1 month respectively is displayed.

To Add Events from File (Import)

Import from CSV File is one of Convenience Tools which is displayed when the menu on the left side of the screen is open.
When you press the link of Import from CSV File, Import from CSV File screen is displayed.
You can add events from a file in one batch.

• The fields of an event are displayed. You can change the order of the fields to match the file format.
  * Press and hold down the mouse button over a field name and move the mouse up and down and release the mouse button on desired place to change the order.
• Select a user or group you want to add events in one batch.
  (For more details, please refer to  Common Functions for All Screens > User/Group/Role Selection  in User's Manual.)
• Choose a file. Check "Ignore the first line" option if the first line of the file has to be ignored.
• Choose a character encoding and delimiter of the file.
  Press Change Settings link to change the character encoding and delimiter options.
  
• Choose a character encoding.
• Choose a delimiter.
  

After all entries are completed, when you press "Import" button, importing events is started.

To Save Events to File (Export)

Export to CSV File is one of Convenience Tools which is displayed when the menu on the left side of the screen is open.
When you press the link of Export to CSV File, Export to CSV File screen is displayed.
You can save events data to a file.

• Specify the period of events data to be saved to a file.
  When you press the entry field, a calendar screen is displayed. Click a date on the calendar, and it will be set to the field.
  * Enter a date in MM/dd/yyyy format, numeric.
• The fields of an event to be saved are displayed. You can change the order of the fields.
  
  * Press and hold down the mouse button over a field name and move the mouse up and down and release the mouse button on desired place to change the order.
• Events which the selected users are scheduled are saved.
  When you press "Select" button, Select User window is displayed.
  (For more details, please refer to  Common Functions for All Screens > User/Group/Role Selection  in User's Manual.)
  
• Events which the selected groups are scheduled are saved.
  When you press "Select" button, Select Group window is displayed.
  (For more details, please refer to  Common Functions for All Screens > User/Group/Role Selection  in User's Manual.)
  
• Choose a character encoding and delimiter used in the file.
  Press Change Settings link to change the character encoding and delimiter options.
  
• Choose a character encoding.
• Choose a delimiter.

After all entries are completed, when you press "Export" button, exporting events is started.