To View List of Files (General Screen)
The list of existing folders and files in a folder you selected folder are displayed.
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Add a file.
Add a file to a folder you selected.
* If no folder exists, you cannot add files. Create a folder beforehand.
In case of other user's Cabinet, only users who have "Add" access right to a folder selected can add files.
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Delete files.
Select files you want to delete and press this button to delete them. You can select more than one file.
* You can delete files which have been added by other users in your Cabinet.
* You can delete only files which you have added in other users' Cabinets.
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Container to store files in each category called folder.
When you press the link of each folder, files stored in the folder are displayed.
You can add, edit, delete and set access rights to folders here.
(For more details, please refer to To Manage Folders .)
* In case of other user's Cabinet, folders you do not have "Read" access right cannot be displayed.
* You cannot create folders in other user's Cabinet.
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You can find files by the keyword search function.
"Title" and "Comment" of files in the folder selected are searched.
* If you want to specify more than one keyword, use space to separate keywords.
* Specifying multiple keywords will perform "OR" search. This means the search results contain either one or more keywords that you specified.
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The list of files is displayed.
When you press a link of Title, Details of File is displayed.
If a file is added by desknet's NEO application, an icon representing the application is displayed beside a title of the file.
* When you press and hold down the mouse button over the grip on the left side of a file, and move it over a folder and release the mouse button, the file is move to the folder.
- If no folder exist, a window prompting you to create a folder is displayed.
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Folders and filters are created automatically.
A folder named desknet's NEO and a sub folder for each application named application name, and a folder named Web Clip and two folders named Image Clip and Page Clip respectively are created.
- Folder
- desknet's NEO folder
- A folder for each application named application name under desknet's NEO
- A folder name Web Clip
- Image clip folder and page clip folder under Web Clip folder
A filter per application is setup in order to store data from the applications into a folder that name is the application name.
(For more information about filter, please refer to Cabinet > Personal Settings > To Setup Filters .)
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A window to create a folder is displayed.
(For more details, please refer to To Manage Folders .)
To Add File
When you press "Add File" button, Add File screen is displayed.
* If no folder exists, you cannot add files. Create a folder beforehand.
In case of other user's Cabinet, only users who have "Add" access right to a folder selected can add files.
Click "Add" button to save and add the data.
To View File
When you press a Title link of a file you want to view, the Detail of File is displayed.
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Display Edit File screen.
* In the case of other user's Cabinet, the button is displayed on the detail screen for only a file you added.
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Delete a file.
* In the case of other user's Cabinet, the button is displayed on the detail screen for only a file you added.
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The list of files is displayed.
When you press a link of the Title, Edit Icon screen is displayed.
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Switch the display file views.
Thumbnail View... A compressed image is displayed for image file, and an icon representing the type of a file is displayed for other files. This view has good visibility.
List View... Files are displayed in a list.
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The information about the file is displayed.
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When you press Sticky note button, you can copy the information to a Sticky note.
Please refer to the explanation of Sticky Note for more details.
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Email composing screen will be opened in a new window.
The following information will be automatically filled in a compose mail screen.
- Title of the cabinet will be filled in "Subject".
- Comments of the cabinet will be filled in "Body".
- Uploaded files in the cabinet will be filled in "Attachment Files".
* Email composing screen is depends on the settings set up in Personal Settings > Design Settings.
(Please refer to the explanation of WebMail or WebMail IMAP for more details.
To Edit File
When you press "Edit File" in the details screen, Edit File screen is displayed.
![](../images/cabinet/004.png)
You can update all added contents.
Click "Update" button to save the changes.
* Data/Time Added is when the task was created. It remains even after updated. The last updated date and time is recorded in Date/Time Updated.
To Delete Files
When you press "Delete" button on the list of files or Edit File screen, a confirmation window is displayed.
The files will be deleted right after clicking "Yes". The files will be permanently deleted and cannot be recovered. Please take note.
* In the case of other user's Cabinet, you can delete only files you added.
To Manage Folders
You can add, edit, delete and set access rights to folders in the list of folders.
* You cannot create folders in other user's Cabinet.
* Press and hold down the mouse button over a folder and move the mouse up and down and release the mouse button on desired place.
To Setup Access Rights
You can setup flexible access rights of folders.
Basically each folder in Cabinet is a space involved with the owner, however you can appoint users who can be involved in each folder by setup access rights.
* If you create a folder under another folder, you can set the access rights to the child folder within the access rights of the parent folder.
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The rights which are set to parent folder are displayed.
You cannot set beyond the rights.
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Select users, groups, and/or roles that grant access rights.
Click "Select User/Group/Role" button to open the selection dialog.
(For more details, please refer to Common Functions for All Screens > User/Group/Role Selection in User's Manual.)
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Change Rights opens Change Rights window to set the access rights on selected users, groups, and roles in the list below.
Click "Change Rights" from the list and access rights setting window will appear.
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Unselect removes selected users, groups, and roles in the list below.
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This is the list of users, groups, and roles you specify the access rights. It consists of User/Group/Role, Belonging Group, Conditions, and Right.
A user's row would show its Belonging Group. A group's row shows a Condition, "Include Subordinates," when the group contains its sub groups.
When the setup is complete, press "OK" button to save the data.
- To Change Access Rights
There are two access rights: "Read" and "Add".
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Read Right
Users who have the right can view cabinet file in the folder.
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Add Right
Users who have the right can create cabinet files in the folder.
* You cannot apply the right to add without that to read. If you remove "Read" right, the user/group/role is removed automatically from the list.
Click "OK" button to complete the settings.
- Confirmation when changing access rights
When you change access rights, a confirmation window for changing access rights to child folders is displayed.
* If there is no child folder, the window is not displayed.
![](../images/cabinet/008.png)
- Do Not Change... Do not change the access rights of child folders.
- Grant the same rights... Set the same access rights of the parent to child folders.
- Add the users/groups/roles and rights newly selected... Add the users/groups/roles and rights newly selected to child folders.
- Delete the users/groups/roles and rights unselected... Delete the users/groups/roles and rights unselected from child folders.
If you want to change, choose any one of options displaying and press "Yes" button.
To Search in Cabinet
When you open the menu on the left side of screen, the cabinet search function appears.
You can find files by entering the conditions, such as keyword, size, extension.
View Other Users' Cabinet
When you open the menu on the left side of screen, the menu to switch to other user's Cabinet appears.
When you choose a group, users belonging the group are displayed.
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Choose a group.
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You can change how to order users list: "Display Order" or "Name Order".
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The list of users is displayed.
When you press a link of a user name, the user's Cabinet is displayed.