Cabinet

To View List of Files (General Screen)

The list of existing folders and files in a folder you selected folder are displayed.

• Add a file.
  Add a file to a folder you selected.
  
  * If no folder exists, you cannot add files. Create a folder beforehand.
  In case of other user's Cabinet, only users who have "Add" access right to a folder selected can add files.
• Delete files.
  Select files you want to delete and press this button to delete them. You can select more than one file.
  
  * You can delete files which have been added by other users in your Cabinet.
  * You can delete only files which you have added in other users' Cabinets.
• Container to store files in each category called folder.
  When you press the link of each folder, files stored in the folder are displayed.
  You can add, edit, delete and set access rights to folders here.
  (For more details, please refer to  To Manage Folders .)
  
  * In case of other user's Cabinet, folders you do not have "Read" access right cannot be displayed.
  * You cannot create folders in other user's Cabinet.
  
• You can find files by the keyword search function.
  "Title" and "Comment" of files in the folder selected are searched.
  
  * If you want to specify more than one keyword, use space to separate keywords.
  * Specifying multiple keywords will perform "OR" search. This means the search results contain either one or more keywords that you specified.
  
• The list of files is displayed.
  When you press a link of Title, Details of File is displayed.
  If a file is added by desknet's NEO application, an icon representing the application is displayed beside a title of the file.
  
  * When you press and hold down the mouse button over the grip on the left side of a file, and move it over a folder and release the mouse button, the file is move to the folder.
  

- If no folder exist, a window prompting you to create a folder is displayed.

• Folders and filters are created automatically.
  A folder named desknet's NEO and a sub folder for each application named application name, and a folder named Web Clip and two folders named Image Clip and Page Clip respectively are created.
  - Folder
  
  • desknet's NEO folder
  • A folder for each application named application name under desknet's NEO
  • A folder name Web Clip
  • Image clip folder and page clip folder under Web Clip folder
  
  A filter per application is setup in order to store data from the applications into a folder that name is the application name.
  (For more information about filter, please refer to  Cabinet > Personal Settings > To Setup Filters .)
• A window to create a folder is displayed.
  (For more details, please refer to  To Manage Folders .)

To Add File

When you press "Add File" button, Add File screen is displayed.

• Enter a title.
• Choose a folder to save files.
  Choose a folder from the folder list on the left.
  
• Unselect all files.
  
• Upload files.
  When you press "click to select files", a window to select files is displayed.
  In addition, you can drop files inside of the border to upload the files.
  
  * You cannot use the upload function by dropping files in some browsers.
• The number and total size of the files are displayed.
  
• Enter comments
  The comment can be used to search the files.
  
• When you press Sticky note button, you can copy the information to a Sticky note.
  Please refer to the explanation of  Sticky Note  for more details.

Click "Add" button to save and add the data.

To View File

When you press a Title link of a file you want to view, the Detail of File is displayed.

• Display Edit File screen.
  
  * In the case of other user's Cabinet, the button is displayed on the detail screen for only a file you added.
  
• Delete a file.
  
  * In the case of other user's Cabinet, the button is displayed on the detail screen for only a file you added.
  
• The list of files is displayed.
  When you press a link of the Title, Edit Icon screen is displayed.
• Switch the display file views.
  Thumbnail View... A compressed image is displayed for image file, and an icon representing the type of a file is displayed for other files. This view has good visibility.
  List View... Files are displayed in a list.
• The information about the file is displayed.
• When you press Sticky note button, you can copy the information to a Sticky note.
  Please refer to the explanation of  Sticky Note  for more details.
• Email composing screen will be opened in a new window.
  The following information will be automatically filled in a compose mail screen.
  
  • Title of the cabinet will be filled in "Subject".
  • Comments of the cabinet will be filled in "Body".
  • Uploaded files in the cabinet will be filled in "Attachment Files".
  * Email composing screen is depends on the settings set up in Personal Settings > Design Settings.
  
  (Please refer to the explanation of  WebMail  or WebMail IMAP  for more details.
  

To Edit File

When you press "Edit File" in the details screen, Edit File screen is displayed.



You can update all added contents.
Click "Update" button to save the changes.

To Delete Files

When you press "Delete" button on the list of files or Edit File screen, a confirmation window is displayed.
The files will be deleted right after clicking "Yes". The files will be permanently deleted and cannot be recovered. Please take note.

To Manage Folders

You can add, edit, delete and set access rights to folders in the list of folders.

• Create a folder.
  When you press "Create Folder" button, a window for creating folder is displayed.
  Enter the location and a name of the folder. You can create a folder in another folder to categorize finely.
  
• Edit a folder name.
  When you choose a folder you want to change the name and press "Edit Folder" button, Edit Folder screen is displayed.
  Enter a name and save.
  
• Delete a folder.
  When you select folders you want to delete and press "Delete" button, a delete confirmation window is displayed.
  When you press "Yes" in the delete confirmation windows, all the folders are deleted.
  
  * Please note that all the folders and sub folders and cabinet files under the folders are deleted. Please take note.
  
• Setup access rights of a folder.
  When you choose a folder you want to set access rights and press "Access Rights Settings" button, a window for setting access rights is displayed.
  (Please refer to  To Set Access Rights  for more details)

To Setup Access Rights

You can setup flexible access rights of folders.
Basically each folder in Cabinet is a space involved with the owner, however you can appoint users who can be involved in each folder by setup access rights.

• The rights which are set to parent folder are displayed.
  You cannot set beyond the rights.
• Select users, groups, and/or roles that grant access rights.
  Click "Select User/Group/Role" button to open the selection dialog.
  (For more details, please refer to  Common Functions for All Screens > User/Group/Role Selection  in User's Manual.)
  
• Change Rights opens Change Rights window to set the access rights on selected users, groups, and roles in the list below.
  Click "Change Rights" from the list and access rights setting window will appear.
• Unselect removes selected users, groups, and roles in the list below.
  
• This is the list of users, groups, and roles you specify the access rights. It consists of User/Group/Role, Belonging Group, Conditions, and Right.
  A user's row would show its Belonging Group. A group's row shows a Condition, "Include Subordinates," when the group contains its sub groups.
  

When the setup is complete, press "OK" button to save the data.

- To Change Access Rights


There are two access rights: "Read" and "Add".

• Read Right
  Users who have the right can view cabinet file in the folder.
  
• Add Right
  Users who have the right can create cabinet files in the folder.

Click "OK" button to complete the settings.

- Confirmation when changing access rights
When you change access rights, a confirmation window for changing access rights to child folders is displayed.


- Do Not Change... Do not change the access rights of child folders.
- Grant the same rights... Set the same access rights of the parent to child folders.
- Add the users/groups/roles and rights newly selected... Add the users/groups/roles and rights newly selected to child folders.
- Delete the users/groups/roles and rights unselected... Delete the users/groups/roles and rights unselected from child folders.

If you want to change, choose any one of options displaying and press "Yes" button.

To Search in Cabinet

When you open the menu on the left side of screen, the cabinet search function appears.
You can find files by entering the conditions, such as keyword, size, extension.

• Enter keywords.
  The search function searches in the fields specified in "Searched in" by keywords.
  
  * If you want to specify more than one keyword, use space to separate keywords.
  * Specifying multiple keywords will perform "OR" search. This means the search results contain either one or more keywords that you specified.
  
• Choose where to be searched by the keywords.
  
• Enter a file size.
  
• Enter a file extension.
  
• Enter how many days or months ago to search for last update date.
  
• Choose folders to be searched.
  
• When you press "Search" button, files that match the search conditions are displayed in the list screen.
• When you press "" button, all search conditions are cleared.

View Other Users' Cabinet

When you open the menu on the left side of screen, the menu to switch to other user's Cabinet appears.
When you choose a group, users belonging the group are displayed.

• Choose a group.
• You can change how to order users list: "Display Order" or "Name Order".
• The list of users is displayed.
  When you press a link of a user name, the user's Cabinet is displayed.