WebMail IMAP

With the WebMail IMAP application, the users can manage email accounts which supports a IMAP email server.
IMAP email services manage their email information, such as message statuses(received, sent, deleted, read, unread, and flagged) and folder structures, on the server so that people can share their email information with their several devices.

Print Button

Screen Structure and Basic Operations


You can read the mail received to the email address you have specified.
* The following dialog appears if you have no email account.

Click "OK" to move to the Account Settings screen.
You can use the WebMail application after you have finished the account settings.

- Email Main Screen


Header Menu


Message List


- 2-pane email screen


The message preview pane is not displayed when "2 panes without message preview" is selected in "Layout of Email Screen" in "Personal Settings" - "Display Settings".
To see the details of a message, double-click it on the list of messages.

- Sub Menu
When you press the right mouse button on a folder, the sub menu is displayed.




Troubleshooting
The following warning dialog appears if the connection to the email server failed.
Confirm your account settings or ask your system administrator.



To Read Message


When you press a message you want to read, the content of message is displayed.
You can also double press on a message to open the message in new window.




Other Functions
When you click Other Functions link on email list screen or email view screen, menu of other functions is displayed.



View Email Screen
Double click on an email or click "New Window" to view the email in a new window.




To Compose and Send Message


When you press "New Message" button, the message composing screen is displayed.



Header Menu


Composing Messages


When you press "Send" button after you complete the entry, the message is sent.

HTML Email Editor
HTML email editor is used for writing HTML email.
* In rich text editor, pressing Enter key at the end of a line will insert a paragraph break (p tag). Pressing Shift key and Enter key on the other hand will insert a line break (br tag).




Auto Complete Function
It provides the auto complete function which shows the candidate address when you are typing characters in recipient fields (To, Cc, Bcc).
The auto complete function searches in contacts registered in your personal address book, the public address book, and User Directory.




- When entering a name


Moving Email Addresses
Confirmed receipient (To, Cc, Bcc) can be edited and moved.
* The Move Mail Address has to be set to "Allow" in "Personal Settings" - "Basic Settings".
(For more information, please refer to  WebMail > Personal Settings > To Setup Basic Settings  in User's Manual.)

Moving email addresses.


To Confirm Language Settings Before Sending/Saving
We provide a feature to confirm the language settings when clicking the "Send" or "Save" button.
The following window appears, if the message contains an unknown character, which is not supported by the selected language, and it is not "Unicode (UTF-8)."
* The window appears when the message contains a half-sized katakana.




To Confirm Entry Before Sending
We provide a feature to confirm messages when clicking the "Send" button.
Three types of confirmation windows are available.
* You can change your confirmation window in "Confirm before Sending" in "Personal Settings" - "Basic Settings".
* You can change the settings only when the system administrator allows that.

- Confirmation window showing whole entry


If the WebMail's recipient whitelist has acceptable email addresses, other email addresses are highlighted in red.

(For more information about the recipient whitelist, please refer to  To Setup Recipient Whitelist  in the system management manual.)

- Confirmation window showing whole entry with check boxes

* You cannot click the [OK] button until you have checked all check boxes.

The WebMail's recipient whitelist affects like the followings on the confirmation window.

(For more information about the recipient whitelist, please refer to  To Setup Recipient Whitelist  in the system management manual.)

The following warning message appears on the confirmation window, if it is set.

This message means that the number of "To" and "Cc" email addresses exceeds the setting value of "Number of email addresses to warn."
* The message appears only when "Yes(Show the whole entry.) or "Yes(Do not send a message unless all entries are checked.)" is selected in the "Confirm before Sending" field.

- Normal confirmation window


Click the [OK] button in the confirmation window, and the message will be sent.


To Recall Sent Messages
We provide a feature to recall sent messages.



A note appears saying "Sending the message..." on the top of the WebMail IMAP screen after sending, if the feature is enabled.
While the note exists, you can recall the message by clicking the "Cancel" link next to the note.
Recalled messages are saved in the "Drafts" folder.
* The "Drafts" folder has other unsent messages caused by any failure, closing the browser, and so on.
* You can change how long do messages stay in "Recall Sent Messages" in "Personal Settings" - "Basic Settings".
* The settings may not be available depending on the administrator's settings.


To Reply or Forward Message


- Reply a message
When you press "Reply", "Reply to All" button, you can reply the message to the sender.

"Reply" button: The sender of the selected message is set to "To" and message body is inserted automatically.
"Reply to All" button: In addition to the function of "Reply" button, the addresses in "Cc" also set.
* Where you can change how to quote original messages is in "Replay Style" in "Personal Settings" - "Basic Settings".
* If you have specified "Location of Signature" in "Personal Settings" - "Basic Settings", your signature will be inserted automatically into the message.

- Forward a message
When you press "Forward" button, you can compose a message to which the message body you selected is inserted.
* Unlike reply, the sender's email address is not set to "To". Set the email address of a person you want to forward the message.
* Where you can change whether to attach original messages is in "When Forwarding Message" in "Personal Settings" - "Basic Settings".
* If you have specified "Location of Signature" in "Personal Settings" - "Basic Settings", your signature will be inserted automatically into the message.


To Manage Messages


WebMail IMAP provides various functions to manage messages.

- To move messages to a folder
Select messages you want to move and hold down the mouse button. When you release the mouse button over a folder, the messages are moved to the folder. You can select more than one group.
* You can select and move more than one message by using Ctrl key (command key in Mac) or Shift key.
* You can move the draft messages saved in the Draft folder.
* You cannot move messages to the Draft folder.


- To flag a message
You can flag a message which contains important information.
The flag can be used in the search criteria, you can find the message easily.
You can add a flag with the following menu.

- To filter messages
Click the Filter link to filter the selected messages in the list. The link is displayed in the Operation menu of the header menu.

* Filters which are executed when you press "Filter" button are the filters that the filtering timing is set to "Manually".
(For more information about filter, please refer to  Cabinet > Personal Settings > To Setup Filters .)

- To filter junk messages
You can add junk email information in the Junk Email Settings.
Right-click a message, click "Add to Junk Email," and select a way on the context menu.

(Please refer to  WebMail IMAP> Personal Settings > Setup junk emails  for how to setup junk emails for more details.)


To Print Email Messages


Click the "Print" button, and its print screen appears.
The Print button is displayed in:




To Manage Folders


You can add, edit and delete folders on the folder list area.




* You can drag & drop a folder to move it on the list of folders screen.

- Sub Menu
When you press the right mouse button on a folder, the sub menu is displayed.




To Create Folders


Click the "Create" button above the folder list, the Create Folder window appears.
Enter a new folder name and select a position to insert the folder.




When the entry is complete, press "OK" button to save the data.

To Change Folder Names


Press the right mouse button on a folder and select "Edit Folder Name" link in the sub menu, and Edit Address Folder Name window will appear.



When changes are complete, press "OK" button to save the data.


To Search Messages


When you press "Search" button, the message search panel is displayed.
You can use various search criteria such as keyword, date.