Web Conference

To Use Web Conference

Web Conference icon is displayed in Portal when the usage of Web Conference is enabled.
A web-conferencing event can be added with Web Conference, Schedule and Facility Reservation application.

* Web Conference can not be used if the usage setting is disabled in system administrator settings.

To Add a Web Conference Event

Add an event from Schedule or Facility Reservation with a web-conferencing facility to use web conference feature.
You can also add a web-conferencing event from Web Conference application on Portal.

* For more information on registering a web-conferencing facility, refer to To Create a Facility for Web Conference.

Select the person in charge for the web conference.
Person in charge can be selected from recipient list.

* A person in charge must be a participant of the web conference.
Select participants of web conference.
Participants can be selected from recipient list.

* Up to 5 participants can be added.
Click the icon to display Web Conference dialog.
Select a web-conferencing facility from the dialog.

* Persons in charge and participants have different operability and display screen.
(For more information, refer to Web Conference > Header.)

Click Add button to add the event.

*

icon will appear on web-conferencing facilities.

To Check Details of a Web Conference Event

A pop-up balloon that contains a part of information of an event is displayed by clicking an event from Schedule or Facility Reservation screen.

Click "Details of Event "to view the event details.

Click "Join Web Conference" button to join a web conference.
(For more information, refer to Web Conference > Web Conference Screen Configurations.)
Click "Export Chat" to export the chat contents of a web conference.
(For more information, refer to Web Conference > Each Function > Chat.)

* After a web conference has ended, the button will changed to "Details of Meeting" button.

Chat history can be checked on the details screen of a web conference by clicking Details of Meeting button.
(For more information on details of a web conference that has ended, refer here.)