Facility Reservation (Application Management)

You can setup the following six major functions in the application management of Facility Reservation.

- Add, read, edit, and delete Reservation
- Add reservations from a file (Import), Save reservations to a file (Export)
- Add, edit, and delete purpose items which are used to add reservation.
- Add, edit, and delete facility groups to categorized facilities
- Add, edit, and delete facilities.
- Add facilities from a file (Import), Save facilities to a file (Export)

* Users who are assigned to the Facility Reservation application administrator can use these functions.
* Administrators who manage only belonging group can use "Schedule Management", "Import from CSV File", "Export to CSV File", and "Access Rights Settings".
- Facility Reservation Management
- Import from CSV File
- Export to CSV File
- Facility Settings
- Import Facility Data
- Export Facility Data

Print Button

To Manage Facility Reservations


When you press the link of Facility Reservation Management in Settings menu, Facility Reservation Management screen is displayed.
In Facility Reservation Management, you can view all reservations of any users and groups.
In addition, you can add, edit, and delete reservations of any users and groups.

Application administrators who manage only belonging group can manage reservations with the following conditions.
  • Facilities which are managed by a group you belong : You can add, edit, delete reservations.
  • Facilities which are not managed by a group you belong : Depending on the access rights set to the facilities.
* If a reservation has been made to a facility which is managed by group you belong, but a facility that is not managed by you has been reserved with the reservation, you cannot edit and delete the reservation.

Application administrators who manage the selected groups can manage reservations with the following conditions.
  • Facilities which are managed by the selected groups : You can add, edit, delete reservations.
  • Facilities which are not managed by the selected groups : Depending on the access rights set to the facilities.
* If a reservation has been made to a facility which is managed by your selected groups, but a facility that is not managed by you has been reserved with the reservation, you cannot edit and delete the reservation.



Facility Reservation Management and Facility Reservation of general users have the same operations.
Please refer to  Facility Reservation  of User's Manual.


To Manage Restricted Facility Reservations


When you press the link of Facility Reservation Management in Settings menu, Facility Reservation Management screen is displayed.
Change the tentative reservations to normal reservations from the update screen.





To Add Reservations from File (Import)


When you press the link of Import from CSV File in Settings menu, Import from CSV File screen is displayed.
You can add reservations from a file in one batch.

Application administrators who manage only belonging group can add, edit reservations with the following conditions.
  • Facilities which managed by a group you belong : You can add and edit events.
  • Facilities which are not managed by a group you belong : You can add and/or edit reservations for facilities that you have "Add" and/or "Update" access right.

Application administrators who manage selected groups can add, edit reservations with the following conditions.
  • Facilities which are managed by the selected groups : You can add, edit, delete reservations.
  • Facilities which are not managed by the selected groups : You can add and/or edit reservations for facilities that you have "Add" and/or "Update" access right.




After all entries are completed, when you press "Import" button, importing reservations is started.

* Updating irregular or recurring events will exclude the date from the original irregular or recurring events and create a new event.


To Save Reservations to File (Export)


When you press the link of Export to CSV File in Settings menu, Export to CSV File screen is displayed.
You can save reservations data to a file.

Application administrators who manage only belonging group can save reservations with the following conditions.
  • Facilities which managed by a group you belong : You can save reservations.
  • Facilities which are not managed by a group you belong : You can save reservations of facilities that you have "Read" access right.

Application administrators who manage the selected groups can save reservations with the following conditions.
  • Facilities which managed by your selected groups : You can save reservations.
  • Facilities which are not managed by your selected groups : You can save reservations of facilities that you have "Read" access right.




After all entries are completed, when you press "Export" button, exporting reservations is started.


To Setup Purpose Items


When you press the link of Basic Settings > Purpose Item Settings in Settings menu, the list of purpose items screen is displayed.
You can add, edit, and delete purpose items which can be used for reservation entry.
Purpose items can have their color which applies to events where the purpose item is selected in.
* Application administrators who manage only belonging group cannot use Purpose Item Settings.





To Add Purpose Item


When you press "Add Purpose Item" button in the list of purpose items, Add Purpose Item screen is displayed.




Click "Create" to save and create the data.


To Edit Purpose Item


When you press a link of the purpose item name, Edit Purpose Item screen is displayed.



Click "Update" button to save the changes.


To Delete Purpose Items


When you press "Delete" button on the list of purpose items or Edit Purpose Item screen, a confirmation window is displayed.
When you press "Yes" button, the purpose items are deleted. The deleted purpose items cannot be recovered. Please take note.


To Setup Facility Groups


When you press the link of Basic Settings > Facility Group Settings in Settings menu, the list of facility groups screen is displayed.
You can use facility groups to categorized the same type of facilities such as company cars, conference rooms.
In addition, you can setup common settings of facilities, such as available time.
* Application administrators who manage only belonging group cannot use Facility Group Settings.





To Add Facility Group


When you press "Add Facility Group" button, Add Facility Group screen is displayed.




Click "Add" button to save the changes.


To Edit Facility Group


When you press a link of the facility group name, Edit Facility Group screen is displayed.



Click "Update" button to save the changes.


To Delete Facility Groups


When you press "Delete" button on the list of facility groups or Edit Facility Group screen, a confirmation window is displayed.
When you press "Yes" button, the facility groups are deleted. The deleted facility groups cannot be recovered. Please take note.


To Setup Facilities


When you press the link of Facility Settings in Settings menu, Facility Settings screen is displayed.
You can add, edit, and delete facilities.





To Create Facility


Click "Create Facility" button to display Create Facility screen.

To Create Facility

Facility Information
Facility Information

Reservation Settings
Reservation Settings

Click "Create" to save and create the data.


To Setup Access Rights to Facility


You can set access rights to facilities in Create Facility or Edit Facility screen.




When the setup is complete, press "OK" button.

- About Change Rights


- There are four types of rights: "Read", "Add", "Update", and "Delete".
* If "Read" right is not set, you cannot set "Add", "Edit", and "Delete" right. If you remove "Read" right, the user/group/role is removed automatically from the list.
* The owner of a reservation can edit and delete the event regardless of the access rights settings.

Click "OK" button to complete the settings.


To Edit Facility


When you press a link of the facility name, Edit Facility screen is displayed.



Click "Update" button to save the changes.


To Delete Facilities


When you press "Delete" button on the list of facilities or Edit Facility screen, a confirmation window is displayed.
When you press "Yes" button, the facilities are deleted. The deleted facilities cannot be recovered. Please take note.


To Update Facilities in One Batch


When you press "Switch to Batch Setting" button in the list of facilities screen, Facility Batch Setting screen is displayed.




- Specify Individually



- Copy The Setting of Selected Facility



Click "Update" button to save the changes.


To Add Facilities from File (Import)


When you press the link of Import Facility Data in Settings menu, Import Facility Data screen is displayed.
You can add facilities from a file in one batch.
* Application administrators who manage only belonging group can add facilities that managed group is set to her/his belonging group.
* Application administrators who manage the selected groups can add facilities that managed group is set to the selected group.




After all entries are completed, when you press "Import" button, importing facilities is started.


To Save Facilities to File (Export)


When you press the link of Export Facility Data in Settings menu, Export Facility Data screen is displayed.
You can save facilities to a file.




After all entries are completed, when you press "Export" button, exporting facilities is started.

Facility Selection Window
When you press "Select Facility" button on the export to CSV file screen, a facility selection window will be displayed.



Press "OK" button to confirm the export target items.