Presence (Current Status)

Displaying Current Status

Click "Current Status" tab on Presence screen to display current telework status.

• Switch the displayed tab.
  (For more details, please refer Presence (Work Plan) .)
• Click "All Users Status" to display all users telework status.
  (For more details, please refer Check All Users Telework Status (1 Day) , Check All Users Telework Status (Week) , or Check All Users Telework Status (Month) .)
  
* All users telework status only appears if "Display All Users Status" field is set to "Display" in "System Management" - "General Settings".

• Switch the displayed tab.
  (For more details, please refer Check Group Telework Status , Check User Telework Status , or Check Telework Status of Groups and Users Added to Favorites .)
  
• Display the selected groups or user presence.
  

Check All Users Telework Status (1 Day)

You can check all users telework status for the day.

• Current telework percentage of all users.
  
* Telework percentage is calculated with the value set for "Ratio Denominator" setting in "System Management" - "General Settings".

• Current number of teleworking users is shown here.
  
• Refresh the telework status to the latest data.
  
• Number of teleworking users for each workplace.
  Click a workplace to show checked in users' status for the corresponding workplace.
  (For more details, please refer Display Members Status ).
  
* Workplace will not be displayed if there are no user selecting it.
* Workplace with "Office" workplace type will not be displayed.

• Switch the display type for all users telework status.
  (For more details, please refer Check All Users Telework Status (Week) , or Check All Users Telework Status (Month) .)
  
• Switch to display CSV export.
  (For more details, please refer to Saving All Users Telework Status to a File (Export)  for more details.)
  
• Click to open printing page on a new window.
  
• Click to hide all users telework status.
  

Check All Users Telework Status (Week)

You can check all users telework status for 7 days period.

• Change the period of the displayed 1 week telework status.
  
  • : Click to set today as end of week and display 1 week telework status.
    
  • : Click to display telework status for 1 week before.
    
  • : Click to display telework status for 1 day earlier.
    
  • : Click to display telework status for 1 day ahead.
    
  • : Click to display telework status for 1 week ahead.
    
• Selected 1 week period telework status is represented in a line graph.
  
* Graph displays aggregated data up to previous day

• * Hovering mouse onto a data point on the graph will show the telework percentage, number of teleworking users, number of users in the office and number of users for the selected day.
  
• Switch the display type for all users telework status for the specified period.
  (For more details, please refer Check All Users Telework Status (1 Day) ,  Check All Users Telework Status (Month) .)
  
• Switch to display CSV export.
  (For more details, please refer to Saving All Users Telework Status to a File (Export)  for more details.)
  
• Click to open printing page on a new window.
  
• Click to hide all users telework status.
  

Check All Users Telework Status (Month)

You can check all users telework status for 1 month period.

• Change the period of the displayed 1 month telework status.
  
  • : Click to display telework status for this month.
    
  • : Click to display telework status for 1 month earlier.
  • : Click to display telework status for 1 month ahead.
    
• Selected month telework status is represented in a line graph.
  
* Graph displays aggregated data up to previous day.

• * Hovering mouse onto a data point on the graph will show the telework percentage, number of teleworking users, number of users in the office and number of users for the selected day.
  
• Switch the display type for all users telework status for the specified period.
  (For more details, please refer Check All Users Telework Status (1 Day) ,  Check All Users Telework Status (Week) .)
  
• Switch to display CSV export.
  (For more details, please refer to Saving All Users Telework Status to a File (Export)  for more details.)
  
• Click to open printing page on a new window.
  
• Click to hide all users telework status.
  

Saving All Users Telework Status to a File (Export)

You can export telework status for a specified period in CSV file.

• Switch the display type for all users telework status.
  (For more details, please refer Check All Users Telework Status (1 Day) ,Check All Users Telework Status (Week) , or Check All Users Telework Status (Month) .)
  
• Specify the period unit to export.
  
• Select the period to export.
  
  * The end date is automatically set in conjunction to the starting date selected.
  
• Exporting all users telework status process begins when you press "Export" button.

Check Group Telework Status

You can check each group telework status.

Block Display

• Switch the displayed tab.
  (For more details, please refer Check Telework Status of Groups and Users Added to Favorites .)
  
• Click to show select group window.
  (For more details, please refer Select Group .)
  
• Currently displayed group's path.
  Click a group name in the path to select the group.
  
* The path is abbreviated to "..." icon if the current group's path is nested too deep.
Clicking "..." will show the group tree of the abbreviated path.

• Switch display style.
  Click to switch between block display or list display.
  
• Switch groups display or users display.
  (For more details regarding users telework status, please refer Check User Telework Status .)
  
• Displays the aggregate date and time for the group.
  
• Click to refresh the telework status to the latest data.
  
* Aggregate data will be refreshed if one minute has passed from the latest aggregate time.

• Click to add to favorite.
  Groups added to favorites will be displayed in "Favorite" tab, in groups pane.
  (For more details, please refer Check Telework Status of Groups and Users Added to Favorites .)
  
* "☆" color will turns yellow once added to favorites.
* Clicking "☆" again will remove the corresponding group/user from favorites.

• Displays group's telework percentage.
  
  * Subordinate groups data is also included in the telework percentage.
  * Telework percentage is calculated with the value set for "Ratio Denominator" setting in "System Management" - "General Settings".
  
• Displays group's number of teleworking users.
  
  * Subordinate groups data is also included in the number of teleworking users.
  
• Displays the groups telework status graph.
  (For more details, please refer Check Group Telework Status (Week) , or  Check Group Telework Status (Month) .)
  
• Number of teleworking users for each workplace.
  Click a workplace to show checked in users' status for the corresponding workplace.
  (For more details, please refer Display Members Status ).
  
  * Workplace will not be displayed if there are no user selecting it.
  * Workplace with "Office" workplace type will not be displayed.
  
• Displays the number of subordinate groups for currently selected groups.
  
• Displays subordinate group telework status for currently selected group.
  
• Displays group name.
  Click to display the group telework status.
  * Group name is only clickable if it has subordinate group(s).
  
• Displays group's telework percentage.
  * Telework percentage is calculated with the value set for "Ratio Denominator" setting in "System Management" - "General Settings".
  
• Displays number of group's teleworking members.
  Click to display status of group's teleworking members.
  (For more details, please refer Display Members Status ).
  
• Displays number of group's members working in office.
  Click to display status of group members working in office.
  (For more details, please refer Display Members Status ).
  

List Display

• Switch display style.
  Click to switch between block display or list display.
  
• Click to add to favorite.
  Groups added to favorites will be displayed in "Favorite" tab, in groups pane.
  (For more details, please refer Check Telework Status of Groups and Users Added to Favorites .)
  
  * "☆" color will turns yellow once added to favorites.
  * Clicking "☆" again will remove the corresponding group/user from favorites.
  
• Displays group name.
  Click to display the group telework status.
  * Group name is only clickable if it has subordinate group(s).
  
• Displays group's telework percentage.
  * Subordinate groups data is also included in the telework percentage.
  * Telework percentage is calculated with the value set for "Ratio Denominator" setting in "System Management" - "General Settings".
  
• Displays the number of group member in each workplace.
  Click to display status of members in the workplace.
  (For more details, please refer Display Members Status ).
  
* Only first 5 workplace will be shown if "Telework" workplace type is more than 5 items.

• Click to display number of teleworking users for each workplace in a list.
  For more details, please refer Check Telework Status for Each Workplace .)
  
* The button will not be displayed if "Telework" workplace type is less than 5 items.
• Displays the groups telework status graph.
  (For more details, please refer Check Group Telework Status (Week) , or  Check Group Telework Status (Month) .)
  

Selecting Root in Group Tab

Automatic aggregation is not automatically executed if you select root in group tab. Previously aggregated telework percentage will be displayed.

• Refresh button.
  Click this button to reaggregate all groups telework status.
  
* Refresh button will only appear to system administrator or Presence administrator.

• Telework percentage will not appear for groups that have no aggregated data.
  
• Number of teleworking users and number of users in the office also will not appear for groups that have no aggregated data.
  

Display Members Status

Click to display status of members in the workplace.
Member status dialog can display the information below.
- All users telework status for the day workplaces
- Link of number of group members teleworking
- Each workplace in workplace telework status dialog

• Displays workplace icon.
  
• Input keywords to search for users' name or nickname.
  If you want to specify more than one keyword, use space to separate keywords.
  
* Specifying multiple keywords will perform "OR" search. This means the search results contain either one or more keywords that you specified.

• When you press "Select Group" button, group selection window will appear.
  Filter the member of the groups you selected.
  
• Displays number of members.
  
• Displays user profile picture, name and status.
  
• Displays workplace icon for each user.
  
* Workplace icon and workplace name is not displayed if the user has already checked out.

• Displays the user's default group.
  
  * Non default groups are not displayed.
  
• Displays users' check-in time.
  
* Time between check-in and checkout is displayed in blue colored band.
* If a user did not check out, the blue colored band will appear from check-in time to current time, or the time set in "Checkout Time" field in "System Management" - "General Settings".

Check Telework Status for Each Workplace

You can check telework status for each workplace by clicking "Other Location" icon in groups telework status screen (List Display).

• Displays number of members in each workplace in a list.
  
* Workplace will be displayed even if there are no user.
If number of users is 1 or above, click to show members status in specified workplace.
(For more details, please refer Display Members Status .)
* "Office" workplace type is not displayed.

Check Group Telework Status (Week)

You can check each group telework status for 7 days period.

• Change the period of the displayed 1 week telework status.
  
  • : Click to set today as end of week and display 1 week telework status.
    
  • : Click to display telework status for 1 week before.
    
  • : Click to display telework status for 1 day earlier.
    
  • : Click to display telework status for 1 day ahead.
    
  • : Click to display telework status for 1 week ahead.
    
• Selected 1 week period telework status is represented in a line graph.
  
* Graph displays aggregated data up to previous day

• * Hovering mouse onto a data point on the graph will show the telework percentage, number of teleworking users, number of users in the office and number of users for the selected day.
  
• Switch the display type for this group telework status for the specified period.
  (For more details, please refer Check Group Telework Status (Month) .)
  
• Switch to display CSV export.
  (For more details, please refer to Saving Group Telework Status to a File (Export)  for more details.)
  
• Click to open printing page on a new window.
  

Check Group Telework Status (Month)

You can check each group telework status for 1 month period.

• Change the period of the displayed 1 month telework status.
  
  • : Click to display telework status for this month.
    
  • : Click to display telework status for 1 month earlier.
  • : Click to display telework status for 1 month ahead.
    
• Selected month telework status is represented in a line graph.
  
* Graph displays aggregated data up to previous day.

• * Hovering mouse onto a data point on the graph will show the telework percentage, number of teleworking users, number of users in the office and number of users for the selected day.
  
• Switch the display type for this group telework status for the specified period.
  For more details, please refer Check Group Telework Status (Week) .)
  
• Switch to display CSV export.
  (For more details, please refer to Saving Group Telework Status to a File (Export)  for more details.)
  
• Click to open printing page on a new window.
  

Saving Group Telework Status to a File (Export)

You can export telework status for a specified period in CSV file.

• Switch the display type for this group telework status for the specified period.
  (For more details, please refer Check Group Telework Status (Week) , or Check Group Telework Status (Month) .)
  
• Specify the period unit to export.
  
• Select the period to export.
  
  * The end date is automatically set in conjunction to the starting date selected.
  
• Exporting all users telework status process begins when you press "Export" button.
  

Check User Telework Status

You can check each user telework status.

Block Display

• Switch the displayed tab.
  (For more details, please refer Check Telework Status of Groups and Users Added to Favorites .)
  
• Click to show select group window.
  (For more details, please refer Select Group .)
  
• Currently displayed group's path.
  Click a group name in the path to select the group.
  
* The path will be abbreviated to "..." icon, if the current group's path is nested too deep.
Clicking "..." will show the group tree of the abbreviated path.

• Switch display style.
  Click to switch between block display or list display.
  
• Switch groups display or users display.
  (For more details regarding groups telework status, please refer Check Group Telework Status .)
  
• Set the filter settings.
  Click to open filter setting dialog.
  (Please refer to Using User Filter  for more details.)
  
• Input keywords to search for users' name or nickname.
  If you want to specify more than one keyword, use space to separate keywords.
  
* Specifying multiple keywords will perform "OR" search. This means the search results contain either one or more keywords that you specified.

• Users who belong to currently selected group are displayed.
  
• Click to refresh the telework status to the latest data.
  
• Displays user's telework status.
  
* Currently selected group member is highlighted with blue background.

• Displays user's name.
  
• Displays the user's current workplace.
  
  * Workplace icon and workplace name is not displayed if the user has not checked in.
  * Workplace icon and workplace name is not displayed if the user has already checked out.
  
• Displays the user's current event.
  
• Displays the user's default group.
  
* Non default groups are not displayed.

• Click to send Neotwi direct message to the user.
  (For more details, please refer  Neotwi > To Send Direct Message  in User's Manual.)
  * This button will not appear if your system administrator has set Neotwi's "Direct Messages List" setting to "Hide".
  
• Click to add to favorite.
  Users added to favorites will appear in the "Favorite" tab, in users pane.
  (For more details, please refer Check Telework Status of Groups and Users Added to Favorites .)
  
* "☆" color will turns yellow once added to favorites.
* Clicking "☆" again will remove the corresponding group/user from favorites.

• Click work plan icon to display work plan dialog.
  (For more details, please refer Presence > Display Work Plan in User's Manual.)
  
• If there are 2 or more events added for a user in the current time, "(Another x Event(s))" will be displayed.
  Click "(Another x Event(s))" button to display events list dialog.
  
* In list display, the button will only be displayed if the number of events is 3 or more.

List Display

• Switch display style.
  Click to switch between block display or list display.
  
• Click to add to favorite.
  Users added to favorites will appear in the "Favorite" tab, in users pane.
  (For more details, please refer Check Telework Status of Groups and Users Added to Favorites .)
  
* "☆" color will turns yellow once added to favorites.
* Clicking "☆" again will remove the corresponding group/user from favorites.

• Displays user's name.
  
• Displays the user's default group.
  
* Non default groups are not displayed.

• Displays the user's current workplace.
  
  * Workplace icon and workplace name is not displayed if the user has not checked in.
  * Workplace icon and workplace name is not displayed if the user has already checked out.
  
• Displays the user's current event.
  
• Click work plan icon to display work plan dialog.
  (For more details, please refer Presence > Display Work Plan in User's Manual.)
  
• Click to send Neotwi direct message to the user.
  (For more details, please refer  Neotwi > To Send Direct Message  in User's Manual.)
  * This button will not appear if your system administrator has set Neotwi's "Direct Messages List" setting to "Hide".
  

Event List Dialog

Click "(Another x Event(s))" button to display events list dialog.

• This list will display all events that are omitted.
  

Check Telework Status of Groups and Users Added to Favorites

You can check groups and users added to favorites on from the "Favorite" tab.

Block Display (Groups)


Block Display (Users)

• Switch the displayed tab.
  (For more details, please refer Check Group Telework Status , or Check User Telework Status .)
  
• Switch display style.
  Click to switch between block display or list display.
  
• Switch groups display or users display.
• Click to refresh the telework status to the latest data.
  
• Displays users or groups telework status.
  (For more details, please refer Check Group Telework Status , or Check User Telework Status .)
  

List Display (Groups)


List Display (Users)

• Switch display style.
  Click to switch between block display or list display.
  
• Displays users or groups telework status.
  (For more details, please refer Check Group Telework Status , or Check User Telework Status .)
  

Select Group

You can use this window to select groups or private groups.

• Switch the displayed tab.
  
* Private Group tab is only available if users telework status is displayed.

• Groups: Groups list is displayed.
  When you press group name, the group will be displayed.
  Press "▶" icon to display subordinate groups.
  Private groups: Private groups list is displayed.
  (For more details regarding private groups, please refer User Settings > To Display List of Private Groups .)
  When you press a private group, users in the group are displayed.
  

Using User Filter

You can use the filter dialog to filter specific users.

• Click to show all users.
  
• Click to show users whose current workplace is an office type workplace.
  
• Click to show users whose current workplace is an telework type workplace.