Presence (Work Plan)

Display Work Plan

Click "Work Plan" tab on Presence screen to display current telework status.

• Change the displayed month and year of work plan.
  
  • : Display work plan for this month.
  • : Display work plan for previous month.
    
  • : Display work plan for next month.
    
  • : Displays the month selection dialog.
    
• Displays user profile picture, name and status.
  
• Displays the total work plan hours (telework and total working time) and actual work (telework and total working time) for the displayed month.
• Insert check into the checkbox to select all date in currently displayed month and change to bulk editing mode.
  (For more details, please refer  Bulk Copying Work Plan and  Bulk Deleting Work Plan .)
  
• Displays the work plan and actual work for the date.
  Insert check into the checkbox to select all date in currently displayed month and change to bulk editing mode.
  (For more details, please refer  Bulk Plan Copying and  Bulk Plan Deletion .)
• Displays the work plan.
  Click work plan for today and earlier to display work plan details dialog.
  (For more details, please refer  Check Work Plan Details  for more details.)
  Click work plan tomorrow and ahead to display work plan update dialog.
  (For more details, please refer  Update Work Plan  for more details.)
• Displays actual work.
  Click an actual plan to display actual work details dialog.
  (For more details, please refer  Check Actual Work Details  for more details.)
• Displays the total plan hours (telework and total working time) for the date.
  Days which plans are not added will have the row greyed out.
  
• Displays the total actual working hours (telework and total working time) for the date.
  Days which plans are not added will have the row greyed out.
  
• Click on today actual working row to display add actual work dialog.
  (For more details, please refer to  Add Actual Work  for more details.)
  
  * If you are already checked in (actual work has already been registered), please add actual work from actual work details dialog.
  
• Click speech bubble icon to open comment dialog.
  (For more details, please refer to  Add Comments  for more details.)
  
• Displays latest added comment for that date.
  
• Displays checkout time set in General Settings.
  (For more details, please refer Presence > To Setup General Settings in System Management Manual.)
  

Selecting Time Range by Dragging
For tomorrow and beyond, you can add work plans in selected time range by holding left click and dragging the mouse over the time range you want to add plans for.

Add Work Plans

Clicking on work plan row for tomorrow and ahead will change its background color to mark the selected area.
When you press the selected area again, add work plan dialog is displayed. The time will be set same as the selected area.

• Displays the date of the to be added work plan.
  
• Enter the work plan time.
• Choose workplace for the selected time.

Click "Add" button to save and add the data.

Update Work Plan

Click an added work plan for tomorrow and ahead to display work plan update dialog.



You can edit all information that is available on add work plan dialog.
Click "Update" button to save the changes.

Deleting Work Plan

Clicking "Delete" button on work plan update dialog will show delete confirmation dialog.
When the user presses "Yes" button, the plan will be deleted. The plans events cannot be recovered. Please take note.

Check Work Plan Details

Click work plan for today and earlier to display work plan details dialog.

• Displays the work plan date.
  
• Displays check-in plan time (first work plan start time).
• Displays the start time and end time for workplace.
  * Background color for telework workplace is light blue, while background for office workplace is beige.
• Displays workplace icon and workplace name.
• Displays checkout plan time (final work plan end time).
  
  * If you did not check out, the checkout time will be the time that other users can see.

Bulk Copying Work Plan

Insert check into the checkbox at the header or insert check into selected dates to change to bulk editing mode.

Select Work Plan to Copy

• Choose the date to copy work plan.
  * If you selected a date with no work plan, then the copy destination work plan will be deleted.
• Copy the work plan(s) for currently selected date(s).
  Clicking "Copy" will open copy confirmation window.
  Clicking "OK" button will switch the screen to overwrite select mode.
  
  * Changing the month displayed without clicking "Copy" button will make the screen to return to normal mode.
• Return to normal mode from bulk editing mode.

Selecting Copy Target
Click "Copy" button to switch to select copy target screen.

• Choose the date to copy target.
  
• Overwrite work plan for the copy target.
  Clicking "Overwrite" will open overwrite confirmation window.
  Clicking "Overwrite" will overwrite copy target with selected copied plan.
  
  * Actual work and comments are not overwritten.
  * You cannot overwrite plans for today and before.
  
• Return to normal mode from bulk editing mode.

Bulk Deleting Work Plan

Insert check into the checkbox at the header or insert check into selected dates to change to bulk editing mode.

• Choose the date to delete work plan.
• Delete the work plan(s) for currently selected date(s).
  Clicking "Delete" will open delete confirmation window.
  Clicking "Yes" button will delete the selected plan.
  * Actual work and comments are not deleted.
  * You cannot delete work plan for today and before.
  
• Return to normal mode from bulk editing mode.

Check Actual Work Details

Click an actual work to display actual work details dialog.

- Today Actual Work (User Has Not Yet Checked In)

• Displays the actual work date.
  
• Displays the add actual work dialog.
  (For more details, please refer to  Add Actual Work  for more details.)
  
  * This button will not be clickable if the user has already checked out.
  * This button will not appear for details dialog of yesterday and before.
  
• Displays users' check-in time.
• Displays the start time and end time for workplace.
  * Background color for telework workplace is light blue, while background for office workplace is beige.
• Displays workplace icon and workplace name.
• Displays the dialog for changing actual work.
  (For more details, please refer to  Update Actual Work  for more details.)
  
  * This button will not appear if the user has already checked out.
  * This button will not appear for details dialog of yesterday and before.
  
• Delete the actual work.
  (For more details, please refer to  Delete Actual Work  for more details.)
  
  * This button will not appear if the user has already checked out.
  * This button will not appear for details dialog of yesterday and before.
  

Today Actual Work (User Has Already Checked Out)

• Displays "Add Actual Work" button.
  
  * This button will not be clickable if the user has already checked out.
  
• Displays checkout time.
  
• Delete checkout.
  (For more details, please refer  Delete Checkout .)
  
  * This button will appear if the user has already checked out.
  * This button will not appear for details dialog of yesterday and before.
  

Today Actual Work (Check out (Auto))
Users will be checked out automatically in any of these situation.

• Time for checkout plan in work plan has passed.
• Checkout time set in General Settings has passed.

• Displays checkout time.
  
  * Check Out (Auto) actual work is changeable.
  

- Actual Work for Yesterday and Before


These icon/button will not appear for details dialog of yesterday and before.

• "Add Actual Work" button
• Workplace icon
• Workplace trash icon
• Checkout trash icon

Add Actual Work

Click on today actual working row or "Add Actual Work" button in actual work details dialog to display add actual work dialog.

• Displays the date of the to be added actual work.
  
• Enter the actual work time.
• Choose workplace for the selected time.

Click "Add" button to save and add the data.

Update Actual Work

Click pen icon for a workplace in actual work details dialog to display actual work update dialog.



You can edit all information that is available on add actual work dialog.
Click "Update" button to save the changes.

Delete Actual Work

Click trash icon for a workplace in actual work details dialog to display actual work delete confirmation dialog.
When the user presses "Yes" button, the actual work will be deleted. The deleted actual work cannot be recovered. Please take note.

Delete Checkout

Click trash icon for checkout in actual work details dialog to display checkout delete confirmation dialog.
When you press "Yes" button, the checkout will be deleted.
You can do the following by deleting checkout.

• Add actual work
• Update actual work
• Delete actual work

Add Comments

Click speech bubble icon to open comment dialog.

• Displays user information.
  
• Displays comment.
• Displays comment date.
• Deletes comment.
• Enter comments
• Send entered comments.

Display Other Users Work Plan

You can view other users' work plan by clicking on their work plan icon in Current Status tab (Select Group(s) or Favorite).
* You can update other user's work plan and actual work if you have update access upon the user.