Schedule (Personal Settings)

To Setup Display Settings of Schedule

When you press the link of Display Settings in Settings menu, Display Settings screen is displayed.

• Choose how many users are displayed per page for Group/Day and Group/Week screen.
• Choose how many items are displayed per page for such as search results, the list of event items screen.
• Choose whether to display group schedule on Group/Day and Group/Week screen.
• Set whether to use the 6 week display in the monthly calendar.
• Choose the first day of week of the monthly calendar.
• Choose the first day of week of the weekly calendar.
• Choose whether to display holidays in the calendar.
  Names of holidays that a system administrator has setup.
• Choose whether to display Japanese six labels.
  
  * If the system administrator sets to not display Japanese six labels, this option is not displayed.
• Choose which screen is displayed when Schedule application is started.
• Choose whether to display end time of events in the calendar.
• Choose which color is used to display events added by other users.
• Choose whether to display ToDo tasks in the calendar.
  
  * If you hide ToDo, this option is set to "Do Not Display".
• Choose a default active tab on Facilities selection dialog.
  
• Choose the initial value of events end time.
  In the Add/Update Event screen, you can set the behavior of the end time according to the start time when changing it from unspecified.
  
• Choose a default Notification for Add/Edit/Delete Event screen.
  
• To allow whether an event can be updated by drag & drop.
  
  • Event
    
    * To allow whether an event can be updated by drag & drop.
    
  • ToDo Task
    
    * To allow whether a task can be updated by drag & drop.
    * This value is used when ToDo Task Information is set to "Show".
    

Click "Update" button to save the changes.

To Setup Access Rights

Click "Access Rights Settings" of Settings Menu and go to Access Rights Settings screen.
Set access rights of login user's schedule from other users, groups and roles.

• Select users, groups, and/or roles that grant access rights.
  Click "Select User/Group/Role" button to open the selection dialog.
  (For more details, please refer to  Common Functions for All Screens > User/Group/Role Selection  in User's Manual.)
• Change Rights opens Change Rights window to set the access rights on selected users, groups, and roles in the list below.
  Click "Change Rights" from the list and access rights setting window will appear.
• Unselect removes selected users, groups, and roles in the list below.
  
• This is the list of users, groups, and roles you specify the access rights. It consists of User/Group/Role, Belonging Group, Conditions, and Right.
  A user's row would show its Belonging Group. A group's row shows a Condition, "Include Subordinates," when the group contains its sub groups.
  

Click "Update" button to save the changes.

- About Change Rights


- There are six types of rights: "Read", "Add", "Update", "Delete", "Show Only Date/Time", "Show only Event and Date/Time".

• Read RightEvents of selected users/groups/roles can be referred.
  
  * If "Read" right is not set, you cannot set "Add", "Edit", and "Delete" right.
  
• Add: Selected users, groups and roles can add events.
  
• Change: Selected users, groups and roles can change the events.
  
  * If an event consists of multiple recipients, all the recipients must have the change right to update the event.
  * If an event consists of a facility, the user who want to update the event must have the change right to the facility to update the event.
  
• Delete: Selected users, groups and roles can delete the events.
  
  * If an event consists of multiple recipients, all the recipients must have the delete right to delete the event.
  * If an event consists of a facility, the user who want to delete the event must have the delete right to the facility to delete the event.
  
• Show only Date/Time: Selected users, groups and roles can view only the date and times of events.
  
  * The events will displayed as "Scheduled".
  * Facilities that have been set to the events are displayed.
  * If "Show only Date/Time" is selected, the rights of Read, Add, Change, Delete and Show only Event and Date/Time will be deleted.
  
  
  - List of events screen (Show only Date/Time)
  
  
  - Details of Event screen (Show only Date/Time)
  
  
  
• Show only Event and Date/Time: Selected users, groups and roles can view only the event title, date and times of events. Details of events will not be displayed.
  
  * Facilities that have been set to the events are displayed.
  * If "Show only Event and Date/Time" is selected, the rights of Read, Add, Change, Delete and Show only Date/Time will be deleted.
  
  
  - List of events screen (Show only Event and Date/Time)
  
  
  - Details of Event screen (Show only Event and Date/Time)
  
  
  

Click "OK" button to complete the settings.

To Setup Overlapped Events Settings

When you press the link of Basic Settings > Overlapped Events Settings in Settings menu, Overlapped Events Settings screen is displayed.

• Choose whether to allow overlapped events.
• Set whether to display a notification dialog when the recipients of the event you are adding/updating have another event that overlaps with the time.
  
  * When you click "OK" if the notification dialog is displayed, you can add/update an event.
  
• Set whether to display a notification dialog when adding an unspecified time event that overlaps with another event.

Click "Update" button to save the changes.

To Setup Delete Events Notification Settings

When you press the link of Basic Settings > Delete Events Notification Settings in Settings menu, Delete Events Notification Settings screen is displayed.

• Choose whether to send a notification when deleting events.

Click "Update" button to save the changes.

To Setup Event Items

When you press the link of Basic Settings > Event Item Settings in Settings menu, the list of event items screen is displayed.
You can add, edit, and delete event items which can be used for event entry.
Event items can have their color which applies to events where the event item is selected in.

• Add an event item.
• Change the display order of event items you selected.
  Choose purpose items on the list and then press "Change Display Order" button to switch the screen mode to Change Display Order mode.
  And then, select a position where to move to. You can select more than one user.
  * Press and hold down the mouse button over the data you want to move and move the mouse and release the mouse button on desired place to change the display order.
  
• Delete event items.
  Select event items you want to delete and press this button to delete them. You can delete more than one event items.
• The list of event items is displayed.
  Here you can see event colors and names of event items.
  When you press a link of the event item name, Edit Event Item screen is displayed.

To Add Event Item

When you press "Add Event Item" button, Add Event Item screen is displayed.

• Enter an event item name.
• Select an event color.
  Click the rounded square to see the color options.
  They have 12 options with six colors (each color has bordered and filled one).
  
  * This event color will be set as an initial value of events when they have selected this event item.

Click "Create" to save and create the data.

To Edit Event Item

When you press a link of the event item name, Edit Event Item screen is displayed.



Click "Update" button to save the changes.

To Delete Event Item

When you press "Delete" button on Recipient Whitelist Settings screen or Update Recipient screen, a confirmation window appears.
When you press "Yes" button, the event items are deleted.　The deleted items cannot be recovered. Please take note.

To Setup Location Items

When you press the link of Basic Settings > Location Item Settings in Settings menu, the list of location items screen is displayed.
You can add, edit, and delete location items which can be used for event entry.

• Add a location item.
• Change the display order of location items you selected.
  Choose purpose items on the list and then press "Change Display Order" button to switch the screen mode to Change Display Order mode.
  In Change Display Order mode, choose the destination of the location items. You can select more than one user.
  * Press and hold down the mouse button over the data you want to move and move the mouse and release the mouse button on desired place to change the display order.
  
• Delete location items.
  Select location items you want to delete and press this button to delete them. You can delete more than one location items.
• The list of location items is displayed.
  When you press a link of the location item name, Edit Location Item screen is displayed.

To Add Location Item

When you press "Add Location Item" button, Add Location Item screen is displayed.

• Enter a location item name.

Click "Create" to save and create the data.

To Edit Location Item

When you press a link of the location item name, Edit Location Item screen is displayed.



Click "Update" button to save the changes.

To Delete Location Item

When you press "Delete" button on Recipient Whitelist Settings screen or Update Recipient screen, a confirmation window appears.
When you press "Yes" button, the location items are deleted.　The deleted items cannot be recovered. Please take note.

To Setup Display Group Settings

When you press the link of Basic Settings > Display Group Settings in Settings menu, Display Group Settings screen is displayed.
Groups and private groups you selected are displayed in "Display Group" tab of the group selection windows which is used by Schedule application.
In addition, in Group/Day and Group/Week screen, the selection list of groups and private groups set by the display group settings instead of the group selection button is displayed.

• Select groups and/or private groups you want to set as Display Group.
  When you press "Group/Private Group Selection", the group/private group selection window is displayed.
  (For more details about groups and private groups selection, please refer to  Common Functions for All Screens > User/Group/Role Selection  in User's Manual.)
• The list of groups and private groups is displayed.
  If you want to remove a group, press "X" button which appears when you hover the mouse pointer over a group.
  

Click "Update" button to save the changes.

To Setup Reminder Settings

When you press the link of Basic Settings > Reminder Settings in Settings menu, Reminder Settings screen is displayed.
You can setup notification email of events.

• Choose whether to use reminder function.
• Choose day of week to send a reminder.
• Choose whether to send a reminder on holiday.
• Set when you want to send a reminder. You can set multiple times.
• Choose period of events included in a reminder.
• Choose maximum characters per message.
• Select which fields are described in a reminder.

Click "Update" button to save the changes.